(v) Work allocation

The Officers and employees working in VSSC are broadly categorized as

• Scientific & Technical and
• Administrative and Auxiliary personnel.

Scientific & Technical
Considering the programmatic and project requirements the work allocation is given by the concerned Chief of the Division.
Administrative personnel
The major work areas of administration in the Department are (a) Personnel & General Administration, (b) Finance & Accounts and (c) Purchase & Stores. All the three areas function normally on a three tier system, viz., Dealing hands, Officers and Heads of Divisions. The Heads of all such divisions report to the Chief Controller, who is responsible for co-ordination of administrative and auxilliary services. In addition to the above there are groups/divisions to look after construction related matters and medical field.
a. Personnel & General Administration :
The duties and responsibilities of the officers and staff working in the Personnel & General Administration include all the matters pertaining to the

• Establishment and service matters of S&T and Administrative staff
• Training & Deputation
• Transportation & Logistics Management
• Selection and appointment of S&T and Administrative personnel
• Promotion, Posting and Transfer of S&T and administrative personnel
• Vigilance and Disciplinary matters of VSSC
• RTI & Records Management.
• Canteen & Guest House Services
• Security and Fire Service
• Estate Management
• Administration of Health Scheme
• Employees Welfare &Redressal of Grievance
• Sports and Recreation Matters.
• Implementation of Official Language
• Legal and Court matters relating to VSSC
• Joint Consultative Machinery (JCM) related matters.

Please click the Link given below for the Work Flow chart in respect of Personnel & General Administration
Work Flow Chart

b. Finance &Accounts :
The duties and responsibilities of the officers and employees working in the Finance & Accounts include all the matters related to

• Compilation of monthly Accounts
• Cash handling, Maintenance of Cash Book and related Registers
• Payment of Tax Deduction at Source (TDS) and filing of quarterly IT returns
• Processing of supplier bills and contractors bills for payment.
• Pre-audit of purchase order files and civil work orders, etc
• Computation and authorization of Pension and payment of all terminal benefits
• Formulation of Budget of the Centre/Project
• Expenditure Control and Internal & External Audit
• Preparation of Pay Bills, supplementary bills and disbursement of monthly salaries of Officers and Staff.
• Passing of Bills related to Traveling Allowance, Leave Travel Concessions, PF Advances and withdrawals, Medical Reimbursement bills, contingency and miscellaneous expenditure.
• Issue of cheques, Reconciliation of daily remittances to and withdrawals from Bank and verification of date-wise monthly statement from Bank, complying with all PFMS regulations.
• Internal Financial Advisory functions

Please click the Link given below for the Work Flow chart in respect of Finance & Accounts: Work Flow Chart

c. Purchase & Stores :
The duties and responsibilities of the officers and employees working in the Purchase & Stores include all the matters pertaining to Procurement, Storage and issue of materials, equipments, office stationery, furniture & fittings and services right from indent stage to awarding of contract, which include the following

• Source Selection and Registration of Vendors
• Processing of Indents and Tender Documents
• Receipt and Opening of Tenders
• Preparation of Comparative Statement and Commercial evaluation.
• Terms & Conditions and Formulation of Purchase Order/Contract
• Approval of Purchase & Contract Finalization Committees concerned
• Organizing negotiations
• Issue of Purchase Order/Award of Contract
• Post-Contract Management & Monitoring
• Enter into agreements and contracts with Private Industries/ Consortia for procurement of strategic items and fabrication works from time to time.
• Receipt of materials
• Storage, Preservation and Safe custody
• Issue of materials against proper authorization
• Quantitative accounting of the transactions
• Verification of stores
• Other related works
• Indenting optimum quantity of common stock items periodically at appropriate times.

Please click the Link given below for the Work Flow chart in respect of Purchase & Stores
Work Flow Chart

d. Construction and Maintenance Group (CMG) Construction and Maintenance Group extends required services in Architectural, Civil, Electrical, Air conditioning, Mechanical and Horticultural activities of the centre. Construction & Maintenance Group (CMG) in general functions in the following spheres of activities:

• Planning & Design Coordination.
• Tendering & Award of Contracts.
• Construction of Facilities (CIVIL, ELE & AC).
• Operation and Maintenance of Facilities & Services (CIVIL, ELE & AC).

Please click the Link given below for the Work Flow chart CMG
Work Flow Chart

e. Medical Services
Functional Activities
1) Preventive activities
2) Therapeutic activities

These activities are carried out through Colony Health Centre, Polyclinic and First Aid Centres.
Colony Health Centre
Colony Health Centre is located near the Housing Colony at VSSC. It caters to the health needs of the employees, CISF Personnel and their dependents who are CHSS beneficiaries attached to the clinic. It is the first referral unit for all emergencies occurring inside the campus.
The following facilities are available at Colony Health Centre:

1. Outpatient treatment for acute and chronic diseases.
2. 24 Hour Casualty service
3. Specialty consultations in General Medicine, Ophthalmology, Gynaecology, Psychology and E.N.T.
4. A well-equipped Nursing station
5. Clinical Laboratory: All routine Haematology and Biochemistry tests are done daily at the Clinical laboratory
6. Pharmacy: Medicines for Outpatient management of common acute and chronic illnesses are available in the in house Pharmacy. /li>
7. A Digital X-ray unit is available in the Colony Health Centre
8. Occupational health unit, VSSC is attached to the Colony Health Centre.
9. A Dental clinic is also attached to the Colony Health Centre.

VSSC Polyclinic

VSSC Polyclinic is located at Pattom in the VSSC Health and Hospitality complex.

The following facilities are available at VSSC Polyclinic:

1. Outpatient and Emergency services are available at the clinic.
2. Specialty services – General Medicine, Ophthalmology, Dermatology, Endocrinology, Cardiology, ENT and Gynaecology consultations are available.
3. Treatment room:
4. Clinical Laboratory:
5. Pharmacy

First Aid Centres (RPP, CMSE & LPSC) First aid centres under the division handles medical emergencies occurring inside the campus during working hours.

Please click the Link given below for the organisation and Work Flow chart in respect Medical Services

Work Flow Chart

f. Canteen and Guest House Service (C&GHS)
Canteen and Guest House Service provides food to the workforce round the clock . It provides breakfast, Lunch and dinner. it also Provides Special Lunch at canteen and guest house. it faccilitates all guest house services. C&GHSS also serve Morning, After Noon and Evening Tea & Snacks Services, Special. Tea, Coffee Services for official meetings. Special Services for Seminars, Symposiums and other events.
g.Transport Operation and Maintenance Division (TOMD):
Transport Operation and Maintenance Division (TOMD) is responsible for transportation of material and personnel. It deployes an assorted fleet of more than 280 light vehicles and 100 heavy vehicles including trailers. Main Activities of the Division are organised as follows:

1. Vehicle Maintenance
2. Vehicle Operation
3. Purchase and stores related activities in TOMD
4. Administration

Work Flow Chart